We are currently seeking an Installation Coordinator/Planner to work from our busy London East Office. You will be required to control a team of installation Engineers and Sub Contractors, to schedule work into the Google planner for the appropriate amount of time. To liaise with clients, Regional and National Sales Depts. To ensure expectations are met with regard to booking and scheduling of work. To liaise with area Supervisors and the Installation manager to ensure maximum productivity of staff, ensure the revenue requirement for the Dept. is achieved.

 

Principle responsibilities

  • Load job onto MIS and Aeromark
  • Upload job pack documents as PDF onto MIS
  • Job pack to be sent to Supervisor in charge of works with date and engineer’s details if works already booked
  • Engineer job pack made – to include Spec and drawings – eng job pack to be put in stores tray
  • RAMS typed if not site specific and sent to client, hard copy to be included in eng job pack
  • Planner to be updated with works and colour coded according to Supervisor
  • MIS to be updated with date of works, engineer and any other notes relating to works
  • Key Response to be notified when works taking place with a 9-contract number
  • PO’s raised for subcontractors
  • Email’s sent to engineers for works to include specs, drawings, project plan, RAMS, site contacts, dates of works, PUDO site for equipment, customer order no to log on customer portal if required
  • Engineer job packs to be kept updated on shelf
  • Shopping centre work permits to be raised and delivery slots to be booked when required
  • Customer Portal Management in your Supervisor area daily
  • Look after Co-Op jobs in your Supervisor area
  • Weekly temperature checks with admin team
  • Weekly one to ones with your Supervisor
  • Any other duties in line with this role or requested by management

 

Knowledge and Requirements

  • Good working knowledge/experience of computers including MS office software such as Word, Excel is essential
  • Demonstrate a high level of confidence, self-motivation and initiative
  • Good communicator with colleagues and Engineers
  • Ability to work on own initiative, to resolve issues and proactively to avoid problems
  • Ability to work under pressure
  • Have a flexible and willing approach to work
  • Team player

How to apply

If you interested in this position, please contact:

E jobs@secom.plc.uk